As the old saying goes, “the devil is in the details,” and nowhere is that more true than in the world of event planning. Whether you are confirming catering head counts or finalizing a venue floor plan, the details are what can make or break a wedding, a conference, a celebration, or any other important gathering. To help you keep track of the details, here are some of our favorite organizational techniques.
Establish Email Filters
In the age of electronic communication, it is not uncommon to get dozens of emails a day. With that much communication, it is easy for an important detail to fall through the cracks in the form of a missed message. Don’t let your email leave you feeling buried! If you have not done so already, begin utilizing a mail system that allows you to tag and categorize messages by keywords or set up separate mail folders for individual event categories such as catering, transportation, entertainment, and photography.
Create Filing Systems
While electronic copies of catering contracts, guest lists, and inspiration boards are great, soft copies will only get you so far. In addition, overdependence on an electronic system can leave you stranded in the event of a computer crash. To make sure you are covered, create a physical binder for each of your events. Further organize your binder by event categories and include your event checklist, vendor contact information, copies of all contracts, and important event details.
Keep Running Timelines
All too often, the timeline for an event is forgotten about until the last minute. However, your timeline should be the shaping undercurrent of your event. By planning your event around your schedule from the start, you can avoid any last-minute timing surprises or conflicts. If you are unsure of how an event should flow, ask your corporate caterer for advice on ideal meal timing.
If you need a delicious and memorable catering experience for an upcoming event, contact Stern’s Catering Company at (888) 478-3005. With more than 20 years of experience, our family owned and operated business prides itself on providing exceptional service and high-quality food.
Garden parties provide a fresh and fun outdoor alternative to indoor functions. Garden parties can range from the whimsical and elaborately themed to the purposeful and practical. For example, if you are interested in a functional garden party, consider organizing a catered plant swap in which each guest brings starter plants or seeds to share. The gardening theme can even be creatively incorporated into your catering and beverage choices. For more tips and ideas on excellent outdoor garden parties, watch this short video!
For catering at your next garden party, contact Stern’s Catering at (888) 478-3005. Whether you are interested in breakfast, lunch, dinner, desserts, or appetizers, we have a menu for you. Offering the experience and expertise you need to shape your event, Stern’s Catering offers a wide variety of catering options and memorable menu items. Call us today to schedule a consultation and tasting.
In many offices and corporate settings, business lunches are an organizational staple. Less formal than a dinner meeting, business lunches can provide great networking opportunities as well as the chance to make your noontime break a working lunch. Streamline your luncheon planning with these quick and easy catering suggestions.
Boxed Lunches: Boxed lunches are a great solution for working lunches when convenience is essential, as they allow event attendees to eat while still staying focused on the meeting at hand. Easily portable, they are also a great choice for offsite meetings where food must be transported in or when ready access to kitchen facilities is not an option. To make boxed lunches variable and appropriate for all, ask your corporate caterer about including a variety of sandwiches and salads, including vegetarian options and wraps.
Party Trays: Perfect for a less formal setting or for an event where people will be coming and going at variable meal times, party platters can provide both variety and convenience. Great party platter menu items can include vegetable and fruit trays, meat and cheese trays, or mini sandwich trays.
Buffets: If you are looking for a slightly wider variety of food choices in your meal, a lunch buffet may serve you well. Customizable to your event theme and available budget, buffets can include a combination of hot dishes, a cold spread of sandwiches and salads, or a combination of different foods. Don’t forget to include a variety of appetizers, entrees, and dessert options related to your theme. Your corporate event caterer can provide some sample menus to assist you in establishing your meal choices. Also remember to incorporate vegetarian dishes as necessary.
Other Considerations: Don’t forget to talk to your event caterer about providing a variety of beverages and serving utensils. In addition, you will need to remember to incorporate any special dietary needs into your menu.
If you are in need of corporate or office catering, contact Stern’s Catering Company at (888) 478-3005. Offering delicious and memorable meals, professional delivery services, and courteous staff, Stern's Catering specializes in corporate event catering.
Stern's Catering Company has won the 2012 industry partner Dallas ASID designer choice award for best food at a meeting. This was an additional category that the designers wrote in their favorites. Stern's Catering Company will be published in Lux magazine in the list of winners for their October issue.